A Business Process Automation Review: MFiles vs OpenText?

Is your North Las Vegas-area business utilizing business process automation software to streamline workflows and enhance your personnel’s efficiency? If this is not the case, you could be throwing away valuable time and financial assets.

With business process automation functionality, you can computerize repetitive, standards-based tasks, thus making your business processes more effective, saving on personnel time, and making sure your team members can focus on activities that develop the company.

Right now, we're comparing two of the extensively used enterprise content management (ECM) tools accessible today for business process automation: M-Files and OpenText. We’re happy to assess both, alongside each other and give insight to how we take advantage of these tools at Wave.

But first, let's begin with a primer on what business process automation is and how it operates.

What is business process automation?

Business process automation (BPA), also called business process management (BPM), is the application of robotic technology to streamline routine, rules-based processes such as sending documents, data entry, orienting a new employee, routing payments, or processing accounts payable dealings.

Modern automation platforms utilize innovative technologies like machine learning (ML), robotic process automation (RPA), and artificial intelligence (AI) to perform these repetitive tasks on a human's behalf.

By streamlining tasks that would typically consume valuable man-hours, your priceless human resources can turn their attention to other areas of the organization where they can be more generative.

Automation also decreases the risk of human error, imprecision, and process blockers - all of which take away from a business’ ultimate result.

How do I know which processes I can automate?

Not each and every business process is befitting for business process automation. The proper task is one that is done routinely and can be construed by user-generated regulations and actions.

What to search for in a process that can be robotized:

• Does it necessitate that it be systematically done in the same manner across the organization?

• Is it a conventional, replicable process?

• Is it critical that the task is perfect?

• Does the process require a large amount of duties?

• Does it involve numerous people to do?

• Is it time-dependent?

• Does there need to be an audit report for this process?

M-Files vs OpenText Comparison

M-Files Pros and Cons

M-Files is a powerful ECM system that offers both on-premise, cloud solutions, or a hybrid version contingent on your organization requirements. It offers automation functionality to simplify your business tasks and workflows as well as intelligent information management.

At Wave, we often use M-Files as a unidirectional information collector for a client's different tools and data. In this manner, we can help our clientele undergoing rapid expansion, the capacity to link up all of their operations and information, and obtain greater promptness during digital transformation.

M-Files is an excellent, scalable application for customers who don't already have a colossus ECM like OpenText Documentum already installed in their company.

But, with MFiles it's critical to note that constructing automation compels the investment of an extension specified as a 'vault'. M-Files accessible vaults are Document Management, Contract Management, Back Office, HR, Project Management, GDPR, and QMS.

Pricing is fixed on a case-by-case rationale depending on the features your business requires.

OpenText Pros and Cons

OpenText is an Enterprise Information Management (EIM) software that empowers companies to better utilize enterprise details, automate156] monotonous processes, build a more expandable business model, and reduce risks associated to information governance and intellectual property.

It can be unfurled on-premises in a data center or with the cloud.

At Wave, we typically see OpenText tools utilized in either of the following ways: with Documentum as a deeply rooted ECM or via Application Extender (AX) which functions as a reduced, construct-as-you-go replacement to Documentum.

Documentum comes fully featured and eager to solve any organizational problem you possess. The disadvantage of Documentum is that the interface is a tad intricate, it calls for heavy upkeep, and upgrades, along with the tool itself, are expensive.

For companies that have formerly invested in Documentum and don’t want to remove the application and make a fresh start, Wave can help with platform upgrades and improvements in such a way that enterprises can get the most out of their ECM system.

With Application Extender, the user experience and user interface (UI/UX) are fairly distinct from Documentum which some users like.

It's a terrific substitute for businesses who aren’t keen to spend on Documentum, and it can be reinforced to solve any organizational difficulty.

The drawback to AX is that it isn’t completely loaded once purchased like Documentum, as an alternative, connectors and add-ons will be required to be built in to generate enhanced functionality and build automated workflows.

Same as M-Files, pricing for Documentum and Application Extender are determined on a case-by-case foundation influenced by the characteristics your organization requires.

Let Wave Help You Deploy and Enhance Your BPA Software

If your company is unfamiliar with business process automation, or you've already begun automating workflows but desire to reinforce your tools to perform more, Wave can be of service.

Wave serves businesses much like yours on a daily basis to implement automation cloud, SaaS or on-premise solutions, content management systems (CMS), and enterprise resource planning (ERP) software.

We assist our clientele to streamline their tasks throughout the entire lifecycle, program tedious, repetitive work, and incorporate the whole technology infrastructure to eliminate siloes and produce lifelong expandability for theircompany.

Already using a legacy tool, and not keen on starting fresh Not a problem!

Wave can be closely associated with your enterprise and enhance your current business applications via add-ons, unifications, and connectors so you can utilize your current technology infrastructure without needing to start again with a new service provider.

We're comfortable working with ECM applications like M-Files, OpenText and Microsoft Sharepoint, or all of the other content services software you're currently running.

If you have any inquiries about how Wave can contribute to digital transformation and business process automation in your North Las Vegas company, contact us today.