A Cost/Benefit Analysis of SharePoint vs Xerox Document Management Solutions in North Las Vegas

If you are evaluating Document Management solutions for your company, Xerox and SharePoint are two possibilities that may’ve come up. But how are you weighing your options?

In our over 2 decades of experience in assisting with the implementation of innovative and potent solutions that improve tasks and promote cooperation, we have found that buyers are most concerned with the total cost of implementation (TCO).

Aside from that, they are also examining features, supplier reputation, and customer reviews.

Therefore, in this piece, we are going to compare Microsoft SharePoint and Xerox DocuShare alongside each other.

We'll get acquainted with costs, features, and client feedback across a number of the most popular software review websites. But first, let's take a look at the benefits of document management tools.

The Advantages of Document Management Software

A document management system can help you boost productivity, increase collaboration, and intensify security for those industries that supervise confidential data, like government, healthcare, and the financial sector. Let us take a closer look at each of these benefits.

• Dematerialized arrangements are less expensive

• Centralized document storage

• Increased proficiency and throughput for your staff

• Strengthened protection for your classified records and data

• Better regulatory compliance

Now that we have reviewed the advantages of document management tools, let's start our product evaluation with a quick overview of each of these tools.

Microsoft SharePoint vs Xerox DocuShare Comparison

Introduction

Microsoft SharePoint is a cloud-hosted, SaaS collaboration solution that provides a document management and safekeeping system and incorporates smoothly with Microsoft Office applications like Excel.

Companies of different sizes can also extend SharePoint Online's capacity to incorporate process automation with the employment of Microsoft PowerApps' Power Automate application.

Automation features involve machine learning, Optical Character Recognition (OCR), and artificial intelligence to gather data from scanned records and indexed PDFs.

Xerox DocuShare is an enterprise content management system (ECM) that enables users to create, distribute, and manage content while smoothly amalgamating other organizational platforms, and expanding customized software applications.

While labeled an ECM, Xerox DocuShare can be enforced in smaller firms and SMB's as well to streamline organizational tasks and facilitate document management.

It should also be noted that Xerox DocuShare can be configured to deliver task automation capabilities.

Pricing

When calculating the total cost of ownership (TCO) for a document management solution, we want to include a variety of factors such as:

• Licensing

• Subscription Fees

• Onboarding and Training

• Business Needs Customizations

• Maintenance and Support

Pricing for Xerox DocuShare starts at $1,500 per license while Microsoft SharePoint's pricing starts at $5 per user per month. Even though there is a dramatic variation, we must expand our knowledge on the features presented before deciding.

Next, let us see how Xerox and SharePoint stack up in terms of functionalities.

Features

As with any company program, it is critical that you carefully assess functionality as part of your evaluation process. Often software categories involve choices that vary significantly in their characteristics and capacities.

The platform you eventually choose should give a positive user experience, support your organizational proceedings and duties, and provide better visibility into your operations. They should also contain the characteristics that matter most to your company.

That being said, let's go over Xerox DocuShare vs Microsoft SharePoint capabilities specific to document management.

Customer Reviews

One more key element when assessing document management solutions is customer reviews. Let us go over some reviews from a few of the most popular solution review websites.

Unsure about which document management tool is perfect for you in North Las Vegas? Wave can help!

Upholding a competitive advantage in today's volatile organizational landscape can be challenging. Via expediting your organizational processes to improve productivity and eliminate bottlenecks, you can give your company the best opportunity of staying ahead of the competition.

To do that, your organization must be meticulous to pick the right platforms that will help you utilize your assets and meet your strategic expansion goals.

It isn't always easy for an organization just getting off the ground with back-office renovation or intelligent information management projects.

At Wave, we can help by evaluating the essential aspects of your organization and via incremental digital renovation and corporate workflow automation, enhance them.

We use a blended toolset in accordance with your business requirements to automate your monotonous company tasks around gathering, systematizing, and filing data so that it is convenient to find and use whenever, from wherever.

We can assist you in customizing your document management solution to fit your organization’s specific requirements and we happily collaborate with more than 60 industry-accepted ECM and DMS tools.

If you are eager to learn more, reach out now and we can schedule a time to chat.