Turn Your Business Into An Efficiency Machine in North Las Vegas: OpenText vs Azure Document Management Solutions

In the present competitive business landscape, any areas where organizations can improve efficacy and boost the output should be prioritized.

Document management may not be the first thing that crosses your mind when you ask yourself, “What do we need to work on?”

Be that as it may, document management is at the foundation of your business and back-office activities. Thus, it’s a fantastic first step to your digital transformation journey.

Filing cabinets and further tangible groundwork are inefficient and induce bottlenecks since important files become hard to obtain and/or are often misplaced.

This, in turn, creates silos, degrades collaboration, and adds time to duties and workflows that could be simplified.

With document management software, you can create a paperless, digital scheme where critical information is easily attainable and all parties, across teams, have access to the data they need to be productive.

Technology like optical character recognition (OCR) and robotic process automation (RPA) can eliminate the need for physical processing, storage, routing, and data entry.

Now, we’re going to share two of the most prominent document management solutions: OpenText and Microsoft Azure.

But before we start our evaluation, let's briefly cover the primary advantages of using document management solutions.

The Advantages of Document Management Software

Let us talk about a few of the benefits of document management tools.

Reinforced Efficiency and Productivity

With conventional, by-hand tasks, your workers waste valued resources that could be better committed to tasks that fulfill development goals. Through an automated, optimized document management tool, these monotonous workflows are brought to an end.

Moreover, a document management system is better equipped to enforce regulatory standards than paper-based arrangements, which could rapidly become too difficult to manage.

A Centralized Storage Repository

In a cybernated setting, all of your documentation and classified data can be kept in a central, secure file storage facility.

This allows securing confidential data and routing documents to the appropriate people when they need them far simpler than in conventional tangible storage arrangements.

Through the utilization of a DMS inventory system, obtaining the necessary records can be achieved in a matter of seconds rather than expending a large amount of time searching for concrete files.

On top of that, with a virtual storage system, team members can join forces and retrieve records on the road from their mobile devices.

Strengthened Data Security

With greater innovation comes the obligation to guarantee that any systems comprising classified records are appropriately safeguarded.

OpenText and Microsoft Azure both supply security features like two-factor authentication, access controls, etc.

These attributes can empower your company’s cybersecurity status by affirming that only the appropriate personnel have access to confidential data and that every single accessing or editing of confidential files have an audit log.

Lastly, in the eventuality of either a natural calamity or a security incident, via a DMS platform, you can rest assured that your documents have been backed up and can be restored so that your company can resume essential procedures as soon as possible.

Ensured Regulatory Compliance

For businesses that operate in high-compliance fields, a document management solution can help to enforce standards that are stipulated to safeguard businesses from cyber attacks and violations of their customers’ privacy rights.

OpenText vs Microsoft Azure Features and Pricing Breakdown

OpenText Overview

OpenText is an Enterprise Content Management (ECM) that allows organizations to acquire, store, route, and monitor the complete workflow of their computerized files.

This supplies businesses with greater control of their data in addition to increasing synergy across teams. It is available for on-premises or cloud deployment.

OpenText Pros

• Pricing can be expensive but can be customized to your particular demands.

• For those in search of an end-to-end platform, Documentum is a potent solution that can do whatever you need it to.

• ApplicationXtender (AX) provides a smaller-scale, build-as-you-go alternative to the more costly Documentum tool.

OpenText Cons

• The UI is relatively complicated to understand initially.

• The solution demands regular maintenance and refinements as time goes by which could be pricey.

• Depending on your license, you may be required to purchase additional functionality add-ons.

Microsoft Azure Overview

Microsoft Azure, in contrast to OpenText is a considerably broader cloud tool that offers a variety of features that facilitates the development, testing, and installation of applications. As a part of this comprehensive summary, this could include safeguarded document management and automation.

Azure Pros

• The availability and dependability of market leader, Microsoft as well as its 99.95% Uptime guarantees.

• Unrivaled data security empowers you to satisfy several industry standard regulations.

• Pay-as-you-go concept allows you to choose and specify which features you require as well as add new elements as needed. This makes it a great option for a modest organization, SMB, or perhaps an enterprise.

Azure Cons

• Necessitates heavy upkeep, management, and supervision.

• Higher licensing levels can become pricey.

• To ensure Azure is doing everything possible for your business, specialists are necessitated who can configure the platform properly.

How Wave Can Assist You in Enforcing a Document Management Tool in North Las Vegas

Whilst we can easily agree that the ideal initial step in advancing your business’s competitiveness lies in improving and expediting operations, it is not as simple to agree on how to make this happen.

To accomplish your strategic objectives, you’ll need the appropriate solutions stack that augment your existing systems and can be integrated simply.

We engage with our customers as partners. Working with the business to evaluate the fundamental business model, schemes, and operations so we can pinpoint logjams and other fields where upgrades can be carried out conveniently and cost-efficiently.

To accomplish this, we utilize a hybrid toolset that we base on your specific business needs and use them to automate your monotonous organizational workflows around extracting, systematizing, and cataloging data.

This involves over 60 industry-accepted ECM and DMS platforms that can help to digitize paper systems, enhance sharing, organizing, and communication among departments, and ascertain that your employees can find the data they need at any time, from anywhere.

Keen to learn more? Let’s arrange a time to chat.